Essential Information to Include

In this section we outline the essential Information to include with your application. 

Essential Information 

All of the essential information listed below that is relevant to your project must be included in your application. If one or more relevant pieces of essential information are missing from your application, your application will be marked ‘incomplete’ and will not be assessed further. 

If all of the relevant pieces of essential information have been included in your application, your application will be considered complete and will proceed to the assessment stage. 

For all projects

You must include the following pieces of information in your application:

  • The total project budget
  • Quotations for works to be carried out
  • A timescale for the project (must fall between May 2017 and 17 November 2017)
  • An undertaking to hold a Heritage Week event in 2017

For some projects

Does your proposed project require any formal approvals, permissions, licences or consents? E.g. planning permission, archaeological licence etc.

If yes, you must obtain these and include the following pieces of information in your application:
Copies of all necessary approvals, permissions, licences and/or consents 


Is the involvement or help of another party (an individual, group or organisation that is not the applicant) critical to the success of your project?

If yes, you must include the following piece of information in your application:
A letter of support from that individual, group or organisation (confirming their agreement to participate and outlining the extent of their participation) 


For specific types of projects

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Does your project include holding an event or conference?
If yes, you must include the following pieces of information in your application:

  • A detailed outline of proposed speakers, venue, and audience
  • A detailed outline of how you will communicate about your proposed conference or event including informing the public about the event and any follow up activities such as papers, video, or presentations arising from it

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Does your project include training activities or training events?
If yes, you must include the following pieces of information in your application:

  • Details of who the training is for 
  • Details of who will carry out the training and their qualifications 
  • Details of what aspect of heritage the training will demonstrate and why is it needed 
  • Details of what you expect the participants in the training to learn

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Does your project include the creation of a website?

If yes, you must include the following pieces of information in your application:

  • The structure of the site (sitemap, description of the main sections)
  • Draft text and visual content (images, design)
  • Details of hosting arrangements
  • Details of the domain name for the site
  • Details of your arrangements/plans for long-term maintenance and regular updating of the site

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Does your project involve the creation of interpretative materials, such as sign boards, information panels, brochures or leaflets?
If yes, you must include the following pieces of information in your application:

  • Draft text for the signboard, leaflet etc. 
  • An outline of graphic layout
  • Photographs of the proposed locations of signs (if planning to put up boards or panels)
  • The design of interpretative signs, boards or panels
  • Details of your arrangements/plans for long-term maintenance – who and how?

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Does your project include building conservation works, including roof repairs?
If yes, you must include the following pieces of information in your application:

  • A document showing that a suitably qualified practitioner has been approached to provide advice on good heritage practice. E.g. a letter, quotation, site visit report etc. 
  • A description of the building's current and intended occupancy and use
  • Evidence of the building's protection status (Protected Structure, Architectural Conservation Area, Recorded or National Monument) and a note as to why you think the building is of special interest
  • Clear photographs of the building in its setting and of the main frontage (facade), other elevations and problem areas
  • A location map or maps, detailed enough that we could get to your individual building from a national road
  • A specification of the proposed building conservation works or a statement of the repairs required, with drawings if possible
  • A statement telling us if there is any use of the building by bats and birds
  • For roof repairs clear photographs of the attic interior where the roof is in poor condition and so that we can see that the roof is safe to access.


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Does your project include the conservation of objects or collections?
If yes, you must include the following pieces of information in your application:

  • Treatment or survey proposals from a conservator, or advice made in earlier reports
  • Clear photographs of objects, storage areas etc


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Does your project include habitat or species conservation?
If yes, you must include the following pieces of information in your application:

  • A location map and photographs
  • Copies of all relevant permissions
  • A detailed specification of works
  • Evidence of conservation advice or advisor