The Assessment Process

Information on screening, assessment and decision-making processes for the Heritage Council Grant Scheme.

Applications for the Heritage Council Grants Schemes must be made online via the Heritage Council Grants System. You must submit your application online (including supporting documents) by 5pm 24th March 2017. 

Overview

All applications received by the Heritage Council are:
• Screened to ensure the application is (a) registered in the name of the applicant (b) eligible for funding (c) contains all the essential information relevant to the project. 
• Applications that do not meet the above requirements will not be deemed eligible and will be rejected.
• All eligible applications are then progressed to the Assessment Stage where they are evaluated against the assessment criteria outlined below and shortlisted for review.
• A review panel representing external and internal expertise review the recommended shortlist.
• Recommendations are presented to the Heritage Council Board for final approval in early May 2017.
Decisions are communicated in writing to applicants mid-May 2017.

Screening

Your application will first be screened, to ensure that it is 

1) eligible for funding 
(it does not fall into one of the categories of project that the Heritage Council do not fund)
2) complete 
(it contains all of the essential information relevant to your project)

Assessment Criteria

All applications that are both eligible and complete will be assessed using the five assessment criteria listed below. 

Each application must meet a minimum standard in all five criteria. Applications that do not address all five criteria, or that address one or more of the criteria poorly, will not be shortlisted for funding.
Please make sure that you have addressed all five criteria in your application.

Good heritage practice

You must show that the project will be guided by good practice in: 
● research
● heritage management
● conservation

Public engagement 

Your project must show strong public engagement and participation. Examples of how you might do this include one or more of the following: 

● Demonstration
● Volunteering
● community or NGO-management

Costs/Value for money

You must show that your project is:
● fully costed 
● demonstrates good value for money
You must include quotations or evidence for each cost listed in your project budget.

Project structure

You must show that your project:
● Has a realistic and achievable structure
● Can be completed between May 2017 and 17 November 2017
● Is well-organised
● Is well-managed
● Has taken future maintenance into consideration 

Communication

As well as having a strong public engagement element to your project, your application must show us that you are clear about:  
● the audience you want to communicate with
● how these audiences will find out about your project.

Please be aware that this is a competitive application process. Based on our experience in previous years, the number of funding requests that we receive is likely to be greater than the available funding budget. It is therefore unlikely that all shortlisted projects will be funded. Your application will be assessed against the five criteria listed above.

The Heritage Council reserves the right to weight one or more of the five criteria if necessary. 

The assessors will also take into consideration the Heritage Council’s stated priority applicants. These are:

● not-for-profit voluntary and community groups
● heritage-related non-governmental organisations (NGOs)

However, the following are also eligible to apply:

● individuals
● local authorities 
● statutory organisations
● academic institutions
● private companies.